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The White House AA - Alano Club of Des Moines, Iowa
By-Laws
Written by Administrator   
Wednesday, 07 July 2004

BY-LAWS

 DEFINITION AND PURPOSE

                The Alano Society, Inc. hereinafter referred to as “the Society”, is a non-profit corporation located at 1400 Pennsylvania Avenue, Des Moines, Iowa, which exists under the laws of the State of Iowa for the sole purpose and with the sole mission of supporting, aiding and assisting any and all persons who are members of Alcoholics Anonymous and all groups which are associated with or exist for the purpose of executing and administering the programs of Alcoholics Anonymous.

DUES AND FEES

                No dues, fees, or any other form of remuneration are payable by any person or persons for membership in “the Society”.

MEMBERSHIP

                All persons, male or female, who have acknowledged their alcoholism, may become members of “the Society” if they have:

(a)     Abstained, for a continuous period of one year, from the use of alcohol, marijuana or other mind-altering chemicals (excepting prescription drugs taken pursuant to medical treatment and prescribed by a duly licensed physician):

(b)     Regularly attended throughout that one-year period meetings of Alcoholics Anonymous held at the Headquarters of “the Society”, 1400 Pennsylvania Avenue, Des Moines, Iowa, whether the meetings be scheduled or informal unscheduled meetings, without regard to the number of persons attending such meetings:

(c)      Contributed financially or otherwise to the maintenance of the property of “the Society”:

(d)     Applied in writing for membership and agreed to comply with the rules and regulations of “the Society” as set forth in these bylaws, the Articles of Incorporation and elsewhere.

Any individual who qualifies as a “member” as defined in the preceding paragraph, is authorized to cast a vote in the election of officers and/or members of the Board of Directors, Board of Trustees, or the election of any other person or persons to other positions, committees and/or specific missions.  Said members are further authorized to place in nomination the name of any qualified member for election to offices, committees and/or specific missions of “the Society”.

                NOMINATING COMMITTEES:      There shall be two nominating committees created, one for the purpose of nominating members of “the Society” to fill vacancies on the Board of Directors and one for the purpose of nominating members of “the Society” to fill vacancies to the Board of Trustees.  The nominating committee for the Board of Directors shall be comprised of former presidents of the Board of Directors and shall be elected by the Board of Directors in March of each year.  The nominating committee for the Board of Trustees shall be comprised of former members of the Board of Trustees and shall be elected by the Board of Trustees in March of each year.

BOARD OF DIRECTORS

                The Board of Directors of “the Society” shall be comprised of:

                The President

                The First Vice President

                The Second Vice President

                The Secretary

                The Treasurer

                Four (4) Members-At-Large

DUTIES OF THE PRESIDENT:  The President of “the Society” is authorized to supervise and direct the administration and operation of said society; to supervise and direct the control, use and maintenance of all property, real, personal and mixed, owned or partially owned by “the Society”, including the building, grounds, furniture and all contents of the headquarters of said society located at 1400 Pennsylvania Avenue, Des Moines, Iowa, commonly known as “The White House”; to countersign checks drawn on bank accounts of said society in payment of all just debts and financial obligations of said society; to preside over official meetings of the Board of Directors: to appoint and/or functions and/or tasks, as he/she deems necessary for the operation and control of said society and/or property of said society.  The President alone has supervisory authority over the caretaker of the headquarters of “the Society”.  The President’s supervisory authority over the caretaker may be specifically delegated by the President to the First Vice President and/or to the Second Vice President.  Such delegation must be made in writing, signed by the President and a copy of the document delegating this authority must be delivered to the caretaker, the Board of Directors, and the Board of Trustees.   In the event of a serious illness of the President which disables him or her to the extent that the President is unable to formally delegate his or her authority, the Board of Directors shall be called into special meeting and shall confer the President’s authority on the First Vice President.  If the First Vice President is unable or unwilling to accept such authority, the Board of Directors shall confer the President’s authority on the Second Vice President.  The Board of Directors’ action on this matter shall be in writing and signed by those members of the Board who voted on the action.  The Board of Trustees shall be furnished written notice of the Board’s action.

                The President may authorize the hiring of additional persons on a part-time basis as necessary to assist in maintaining the headquarters of “the Society” in a clean and operational condition.

                The President shall carry out the terms and conditions of any contract between the Board of Directors and the person or persons operating the kitchen and producing food service in said headquarters.

                At a joint meeting of the Board of Directors and the Board of Trustees, the President shall report on the current status, plans and needs of “the Society”.  This report shall be made and presented during the months of June and November during his or her term in office and the Secretary shall record such reports briefly in the official “minutes” of such meeting.  The Board of Trustees may convene other such joint meetings as necessary.

                The President of “the Society” is responsible for the execution of resolutions passed by the Board of Directors and shall take action to appoint persons to carry out the actions required for their accomplishment; the President should preside at all social functions of said society and should represent the membership of said society in all official functions.  The President is authorized to delegate his or her duties to other members of the Board of Directors, such delegation being made orally or in writing without prior approval of the membership of the Board of Directors except that he or she shall not delegate the countersigning of bank checks or the expenditure of funds of “the Society” to any person other than the First Vice President must be in writing signed by the President with the approval of the Board of Trustees.

DUTIES OF THE FIRST VICE PRESIDENT:  The First Vice President of “the Society” is authorized to perform all of the duties of the President upon the death or resignation of the President of “the Society”, or when authority has been conferred upon the First Vice President pursuant to the previously set forth procedures; to take necessary action to carry out and execute directives of the Board of Directors, in cooperation with other members of said Board, commensurate with the policy of the President and said Board; and, when authorized in writing by the President and the Board of Trustees, countersign checks and financial instruments in payment of just debts and obligations of “the Society”.

DUTIES OF THE SECOND VICE PRESIDENT:  The Second Vice President of “the Society” is authorized to perform all functions, duties and obligations of the President and/or First Vice President of “the Society” in the event of the resignation and/or death of the President and/or First Vice President; and to perform other duties as a member of the Board of Directors identical with those of the First Vice President except that the Second Vice President may not sign or countersign checks or financial instruments, or financially obligate the funds or property of “the Society”.

DUTIES OF TREASURER:   The Treasurer of “the Society” is authorized to receive all moneys, checks, negotiable instruments paid or donated to “the Society”; to establish an/or maintain a checking account in a solvent banking institution in the name of “the Society”, for the sole use of “the Society”; to  draft and sign checks for sums to be paid from said account for the signature or counter-signature of the President of “the Society” in payment of monthly utility bills including gas, electric and water and for payment of ordinary maintenance of the premises of “the Society” at 1400 Pennsylvania Avenue, Des Moines, Iowa , without prior approval of the membership or Board of Directors of “the Society”; to draft and sign checks on the account of “the Society”, for the counter signature of the President, in payment for goods and/or services otherwise authorized by the Board of Directors on behalf of “the Society” and within the limitations enumerated in the Articles of Incorporation; and to safeguard all funds and instruments received for an/or on behalf of “the Society”.  Immediately following election to office, the Treasurer shall, if deemed necessary by the Board of Directors, hire a locksmith to change the lock on the door of the room the headquarters of “the Society”, 1400 Pennsylvania Avenue, Des Moines, Iowa, wherein funds and valuables of said Society are kept and to change the combination of the safe of said Society.  The names of those possessing keys or the combination to the safe will be recorded in writing with the Board of Directors and the Board of Trustees.  The Treasurer will provide monthly financial statements to the Board of Trustees itemizing all income received, expenditures made, cash on hand, bank balances, and outstanding obligations.  The Treasurer shall, once each month, post for the benefit of the membership a report on income and expenses.  Said report shall be posted on the bulletin board in the headquarters of “the Society”.  The Treasurer will receive and submit to the Board of Directors a report on the Alano Trust Fund which shall be provided by the Board of Trustees monthly.  Revenues exceeding the $5,000.00 operating fund will be transferred to the trust fund maintained and supervised by the Board of Trustees.

DUTIES OF THE SECRETARY:  The Secretary of “the Society” shall record the minutes of each and every official meeting of the Board of Directors of “the Society”, retaining physical possession of the minutes or recording thereof for the duration of his or her term of office; all propositions will be recorded along with notations showing whether the motion or proposition was adopted or rejected by majority vote of those officers attending said meeting.  A copy of these minutes will be filed with the Board of Trustees.  The Secretary will disclose the contents of said records to no person or persons who are not members of “the Society”, unless such person has a lawfully obtained subpoena for said records issued by a Court of Law having proper jurisdiction; the Secretary shall compile a record reflecting the dates upon which reports must be made to the United States Government and/or any subdivision thereof and shall make such reports required by law and regulation; the Secretary shall record dates upon which payment of insurance premiums are due and shall advise the Treasurer of “the Society” and the Board of Trustees ninety days in advance of the due dates of said premiums; the Secretary shall perform such other secretarial duties as the President of “the Society” shall direct in the conduct of the official business of “the Society”.

                The Secretary shall make available, upon request, to any member of “the Society” a copy of the minutes of the previous meeting (s) of the Board of Directors.

                The Secretary will notify the Steering Committee of any special communications or announcements of the Board of Directors to the members of the AA community as soon as possible so the meeting Chairpersons may read or verbally announce said communication, notice and/or message at AA meeting in the headquarters of “the Society”.

                The Secretary shall notify the Editor of the Alano Society Bulletin of communications directed by the Board of Directors or by the President of “the Society” to be published in said bulletin.

RULES OF CONDUCT AND PROCEDURE OF BOARD OF DIRECTORS

                The Board of Directors of “the Society” shall assemble and conduct official business meetings on a weekly basis, as needed, to be determined by the President of the Board of Directors.  The President of “the Society” may, at his/her discretion, cancel the regular scheduled meeting of the Board of Directors if he/she determines that there is no official business requiring a meeting of the Board of Directors, with the exception that at least one meeting of said Board must be held each calendar month.  The President may commence any meeting earlier than scheduled provided the other members of said Board are notified of the earlier meeting time in advance of the meeting.  Meetings of the Board of Directors will be conducted, as nearly as possible, in accordance with “Robert’s Rules of Parliamentary Procedure”.

No motion or proposition may be adopted or resolved by said Board unless a quorum of 2/3’s of the elected Board is present at the time voting or balloting takes place.

                Motions and/or resolutions may be made by any member of the Board of Directors at any official meeting of said Board.  Motions or propositions may be adopted or rejected by a simple majority of the ballots or votes cast.  A motion or proposition passed by vote or ballot of the majority of officers of the Board of Directors shall be binding upon each and every member of “the Society”.

                The Board of Directors and all members of “the Society” are specifically prohibited from making any contract, agreement, deed and/or sale of the headquarters of “the Society”, including real estate consisting of house, garage, lot with all fixtures and appurtenances located at 1400 Pennsylvania Avenue in the City of Des Moines, Iowa,, and/or part thereof, unless ordered to do so by a duly established Court of Law having lawful jurisdiction to do so.  In the event that “the Society”, the Board of Directors, the Board of Trustees shall assume responsibility and control thereof and immediately and forthwith retain an Attorney at Law who is licensed to practice before the courts of the State of Iowa to represent “the Society”, Board of Directors, Board of Trustees, or any officer of the foregoing.

                Rental or lease of the headquarters of “the Society” or any part or parcel thereof for any sum of money and/for any purpose and/or to any person, persons corporations and/or legal entities is herby prohibited.  The Board of Directors and/or all members of “the Society” have no authority to contract for rent, lease and/or give over custody and/or control of the headquarters of “the Society” and/or any part of parcel thereof and/or any appurtenance thereto.

                In event of death, resignation or dismissal for cause of an Officer of the Board of Directors of “the Society”, the term of office of that officer is terminated.  In event of death, resignation or dismissal for cause of the President of the Board of Directors, the First Vice President of said Board shall become President of said Board.  In event of death, resignation or dismissal for cause of both the President and First Vice President of said Board, the Second Vice President shall automatically become President of said Board.  In event of death resignation, or dismissal for cause of the Treasurer of said Board of Directors, the Secretary of said Board of Directors shall automatically assume the temporary duties of the Treasurer.  In even of termination of the Treasurer before the first day of the month of March of the first calendar year following election of officers of the Board of Directors, a new Treasurer shall be elected by the members of “the Society” on the second Thursday night at a regular meeting of the members of “the Society” following the date of termination of office of the Treasurer.

                In event of termination of office of the Secretary, the vacancy of the Secretary shall be filled in the same manner in which the vacancy of the Treasurer is filled as indicated in the paragraph above.

                No member of the Board of Directors, while serving in that capacity, shall be employed by the Alano Society, Inc.

DISMISSAL OF OFFICERS OF BOARD OF DIRECTORS

                Any officer of the Board of Directors of “the Society” may be dismissed on account of misfeasance, malfeasance and/or nonfeasance in the duties of the office held by said officer.  The use of alcohol, marijuana or other mind-altering chemicals (excepting prescription drugs taken pursuant to medical treatment and prescribed by a duly licensed physician),, or the commission of any criminal and/or immoral act against “the Society” shall be cause for dismissal of any officer of the Board of Directors from office.  It is expected that any officer of the Board of Directors who willfully uses alcohol, marijuana or other mind-altering chemicals (excepting prescription drugs taken pursuant to medical treatment and prescribed by a duly licensed physician) will automatically submit his or her resignation to the President or other officer of the Board of Directors either orally or in writing.

                In event charges of commission of a criminal or immoral act against “the Society” is made against any officer of the Board of Directors, the President shall supervise and/or conduct an investigation to determine the facts and circumstances relevant to the charge and present the findings of fact and the evidence to the Board of Directors at a regular or special meeting and the Officers of the Board of Directors shall determine whether the officer charged shall be retained in office or dismissed from office.  The officer charged shall have the right to appear before the Board of Trustees and present evidence and/or testimony to show reason why he or she should not be dismissed from office.

                In event an officer of the Board of Directors is dismissed from office on account of an unlawful act against “the Society”, the Board of Directors of “the Society” shall determine whether it should be proposed that the Board of Trustees take further action on the behalf of “the Society”.  No legal action of any kind shall be taken except on the advice of a duly licensed attorney at law.

BOARD OF TRUSTEES

                The Board of Trustees of “the Society” shall be comprised of five members of “the Society” and shall be elected pursuant to the procedures set forth in the Articles of Incorporation of “the Society”. Each member of the Board of Trustees shall serve a five year term and each shall have demonstrated five years of continuous sobriety prior to the commencement of his or her term.

                The Board of Trustees shall be responsible for maintaining the mission of “the Society” and for the long-range financial planning of “the Society”.  Pursuant to this responsibility, the Board of Trustees shall maintain and supervise the Alano Trust Fund.  The Alano Trust Fund shall be the depository for all funds held in the checking account maintained by the Treasurer of “the Society” which exceed $5,000.00 at the end of each and every calendar month.  All withdrawals on the Alano Trust Fund shall be signed by at least three members of the Board of Trustees.  The Board of Trustees shall prepare and submit to the Treasurer of “the Society”, on a monthly basis, a report itemizing all activity of the Alano Trust Fund for the previous month.

                The Board of Trustees shall approve and have final authority for all contracts, agreements and/or expenditures of “the Society” which, in any way, bind and/or obligate “the Society” for any period longer than twelve (12) months.  The Board of Trustees shall approve and have final authority for any and all action of the Board of Directors which has the potential of obligating any subsequent Board of Directors of “the Society”.

                The Board of Trustees shall have the authority to seek and obtain injunctive relief, or any other appropriate legal remedy, should the Board of Directors of “the Society” and/or any member of the Board of Directors exceed the authority given the Board of Directors and/or its members in these bylaws or the Articles of Incorporation of “the Society”.

                No member of the Board of Trustees, while serving in that capacity, shall be employed by the Alano Society, Inc.

CARETAKER OF HEADQUARTERS OF “THE SOCIETY”

                A Caretaker shall be hired by the Board of Directors for the purpose of taking care of the headquarters of “the Society”.  The Caretaker shall be subject to the orders of the President of the Board of Directors only and shall not be subject to the orders of any other member unless delegated by the President.

                The Caretaker shall be responsible to the President or to the officer specifically delegated in accordance with preceding paragraphs of these Bylaws and Rules for the cleanliness and operational efficiency of the headquarters.  The Caretaker shall confer with the President or the President’s delegate on matters of business within the scope of his employment and shall bring to the attention of the President, or delegate, immediate needs such as the repair of equipment, building, grounds and/or appurtenances.  The Caretaker shall obtain from the President the authority to arrange for the services and/or repairs required.  Should an emergency arise demanding immediate attention and involving expenditure of funds, the Caretaker shall immediately contact the President by the most expeditious means and advise him or her of the facts and suggest any action to that should be taken to alleviate the situation.  If the President cannot be contacted immediately, the Caretaker shall contact the First Vice President and/or the President’s designee concerning the matter.

CONDUCT OF MEMBERS, VISITORS, GUESTS, INVITEES AND LICENSEES

                All persons present at the headquarters of “the Society” are expected to conduct themselves in accordance with the rules adopted by the Board of Directors, and approved by the membership, and in accordance with generally accepted social standards, bearing in mind the mission of “the Society”.

                Members present at said headquarters shall not interfere with, disrupt or disturb and meeting of Alcoholics Anonymous held at said headquarters.  Meetings of Alcoholics Anonymous take precedence over all other activities including games, recreation, television and radio broadcasts, social gatherings and ordinary conversations.  Any such activities in progress where a meeting is to be held, whether such meeting is a regularly scheduled or an unscheduled meeting will be discontinued and the area where the meeting is to take place will be immediately vacated.

                Persons and/or groups of persons holding unscheduled conferences or meetings pursuant to the program of Alcoholics Anonymous are expected to obtain permission of the President.  The meeting chairperson is expected to leave the room in the same condition as when the meeting or conference began.

                Members, guests and/or visitors who bring their children to the headquarters are expected to maintain control over their children and prevent their children from interfering with, disturbing and/or disrupting and meeting or conference of Alcoholics Anonymous and/or any and all social gathering held at the headquarters.  Persons bringing their children to the headquarters shall not leave the headquarters without taking their children with them or leaving them specifically in the control and custody of another person remaining at the headquarters.  Persons present at the headquarters are expected to restrain their children from shouting, running and/or disturbing members and guests.  It is neither the intent nor the purpose of these regulations to prevent persons desiring to attend Alcoholics Anonymous meetings and/or conferences to bring their children with them when necessary.

                Groups, organizations, student bodies, scientists and all other persons and entities are forbidden to attend any meeting or conference of Alcoholics Anonymous at the headquarters of “the Society” for the purpose of social, scientific or other study or for any purpose other than the stated mission of Alcoholics Anonymous.  Any such persons or groups attempting to attend meetings or conferences for purposes, other than the stated mission of Alcoholics Anonymous, shall be considered trespassers and they shall be immediately removed from the premises upon discovery.

 

APPROVED AT A MEETING OF THE MEMBERSHIP OF THE ALANO SOCIETY, INC. OCTOBER 26, 2008.

                                                                                                       _________________________    

Gerald Waseskuk, Chairman

Board of Trustees

               

               

 

Last Updated ( Wednesday, 05 February 2014 )
 
Welcome
Written by Administrator   
Wednesday, 07 July 2004

The Whitehouse: Owned by the Alano Society. The White House is NOT a treatment center.

Located at 1400 Pennsylvania Ave. Des Moines, Iowa 50316
Open: Sunday - Thursday 6:30 am-10:30 pm & Friday and Saturday 6:30 am - midnight.

Telephone number - (515) 263-6904

Fax number - (515) 528-8152

E-mail -  This e-mail address is being protected from spam bots, you need JavaScript enabled to view it

The #1 priority of the Whitehouse is to host AA meetings, 2nd, to hold sober events for members of the society and other alcoholics, and 3rd to be a safe house for all alcoholics to come and socialize.

The Whitehouse also hosts meetings for AA groups such as District, Bridging the Gap and Al-Anon meetings

 
Last Updated ( Wednesday, 05 February 2014 )
 
Current Board Members
Written by Jason J   
Saturday, 12 June 2004

Board of Trustees .

Mack H.

Donnie B.

Dave W.

Jodee L-K. 

Tim L. 

 

Board of Directors

President: Mike M

First Vice: Victoria J.

Second Vice: Rachel 

Secratary: 

Treasurer: Marty B.

Members at Large 

Suzanne B.

Frank S. 

Matt 

Last Updated ( Friday, 08 August 2014 )
 
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